Monthly Archives: October 2021

HOW TO INTEGRATE TECHNOLOGY INTO OFFICE DESIGN

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Technology has stealthily revolutionized every aspect of our life in recent years: the way we interact, our consumption habits, leisure, and also the ways we work.

Integrating technology into office design is essential to achieve a modern, functional workspace, adapted to the times we live in. The possibilities offered by technology open the door to new ways of understanding the workspace, modifying and improving aspects such as communication, ergonomics, resource management, and even work dynamics.

The technology applied to design consists of much more than incorporating a technical floor or ceiling, or having many points of light; It is about projecting the space counting from the base on the possibilities that new technologies offer us to achieve the objectives of the company and respond to the needs of the workers.

In this article, we are going to see some examples of how to apply technology to office design.

SMART LIGHTING

Turning the light on and off is a gesture that can save financial resources for the company, but above all, proper lighting is essential to maintain the health, concentration and disposition of employees.

An intelligent lighting system makes it possible to adapt the light output and the points of light in service depending on the time of day, the people who are using the office, and even the activity that is being carried out. Programming different lighting profiles is a quick and easy way to respond to the changing needs of an office. For example, the appropriate light for a meeting with clients will not be the same as for intense work at the computer.

Intelligent lighting allows you to regulate the intensity, the color temperature, and the areas that must work at all times. If it is also combined with a system of blinds or automatic blinds the possibilities are endless.

INTERACTIVE FURNITURE

Interactive furniture is the future, it not only helps retain talent in the company but also improves worker performance and available insights.

Interactive furniture must not only be attractive and functional but must be accompanied by the appropriate technology that allows you to take full advantage of the extra functions it allows. In other words, the challenge is to turn furniture into work devices, highly adjustable to the needs of each employee.

A good example of this type of furniture is adjustable tables that allow you to work both standing and sitting, depending on the profile you select. This furniture accompanied by the appropriate software can become a health and productivity tool for employees.

OTHER WAYS TO APPLY TECHNOLOGY TO OFFICE DESIGN

From the incorporation of screens and electronic boards on the walls of the work areas to keep the different departments connected to the automatic doors, the control of devices by voice, or the automatic temperature taking at the entrances for epidemiological control -which we have internalized as a result of the Covid-19 pandemic-. The possibilities offered by technology are practically endless, so the real question is: what needs do you want to cover through design and new technologies?

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WHY SHOULD YOU BUY OFFICE FILING CABINETS?

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Office filing cabinets are the ideal solution to keep your office environment tidy. A good document management system not only guarantees order but also facilitates the consultation and retrieval of documents when they are really needed.

Fortunately, spending on paper in offices is decreasing, since digital formats are more ecological, economical, and in many cases, even more, comfortable to handle. Despite this trend, the paper continues to form part of the day-to-day life of the offices: invoices, procedures, summaries, reports … Not all documents can be saved exclusively in digital format when it comes to getting work done.

Having the right office filing cabinet is the key to not ending up wrapped in a mountain of messy papers at the end of the month, without knowing how it happened.

WHAT ARE THE ADVANTAGES OF A FILING CABINET?

IMPROVE ORDER AND FACILITATE PLANNING

An office filing cabinet not only keeps papers at bay, it is also a sorting tool. Thanks to this type of storage system, project monitoring and planning tasks are much easier, faster and more efficient. In addition to housing paper documents, an office filing cabinet can also house digital copies of documents from different areas of the company in an orderly manner.

IN ADDITION TO BEING USEFUL, THEY IMPROVE AESTHETICS

A good office filing cabinet, in addition to being functional, must be visually attractive and fit in with the environment. Fortunately, today there are a wide variety of models that can complement any decorative style and bring great aesthetic value to the design of the office.

THEY IMPROVE THE DISTRIBUTION OF SPACE

Another of the great advantages of office filing cabinets is that they are especially efficient in taking advantage of space, thus improving the possibilities of space distribution.

TYPES OF OFFICE FILING CABINET

Today office filing cabinets have nothing to do with the old models, gone are those times when it was difficult to distinguish between office filing cabinets and high school lockers.

There are many types of filing cabinets depending on their usefulness, manufacturing materials, height, etc. Here are the types of filing cabinets most used and practical in offices:

  • Classic filing cabinet: with a system of 2 doors, which can be both hinged and sliding.
  • Filing cabinet with drawers, which incorporates a filing system for folders inside.
  • Personal filing cabinet, ideal to be placed next to work tables.
  • Block type filing cabinet: It has a medium height, and is not only decorative, it also serves to divide spaces
  • Security filing cabinet: made of steel, it protects documents in case of fire and also against possible theft.

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CREATIVE SPACES IN THE OFFICE

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In recent years we have seen how the importance of creative spaces in offices and workplaces has been gaining more and more prominence. However, the decision to have this type of space should not be based on a fashion or trend, but be the result of understanding all the strategic advantages that it can bring to the company.

Planning a new office design always implies an economic investment, which must be accompanied by objectives and must provide benefits for it to be successful. In this article, we propose a reflection on the use and advantages of creative spaces, a look that allows us to extract and know the best results from this type of space.

CREATIVITY AND INNOVATION

Why are creative spaces necessary? Creativity arises from thoughts that have not been thought before, this implies the need for new associations, new mental paths that allow us to expand the horizon of what is already known. Carrying out this mental process in an environment with stimuli focused on productivity, disciplined, logical and mechanical work does not usually give good results for obvious reasons.

Creative spaces allow people to be open to new ideas, associations, and points of view. This opening occurs through a playful state in which the stimuli are not interpreted in the usual way. For this reason, it is important that creative spaces have different colours, materials, textures, and even smells, which can promote the creativity of employees and their disinhibition.

COMPETITIVE ADVANTAGES

Creativity and the capacity for innovation do not respond precisely to a trend, but to a need to stay competitive in an increasingly dynamic and changing environment. Most companies are aware of the need to innovate, and to seek alternative solutions in all areas of their activity to stay ahead of the curve. Human talent is, for the moment, the only one capable of offering this type of solution.

TALENT RETENTION AND INCREASED PRODUCTIVITY

The new generations have learned to value not only wages or working conditions but also the environment and the dynamic relationships of companies. Creative spaces, break rooms, and non-work places within work are a motivation for most employees, as they allow them to reduce stress and enjoy their work environment. Best of all, these spaces not only motivate employees but also make them more productive.

TIPS FOR DESIGNING CREATIVE SPACES

Although the needs of each office are totally particular, there are a series of codes that can help us generate more creative spaces.

  • Flexible and easily relocatable furniture
  • Illumination with various colours and graduation capabilities
  • Introduction of biophilic elements in space
  • Visual screens, panels or walls that can be written on.
  • Combination of decorative elements that belong to other areas, such as domestic, kitchen, etc.

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COWORKING: HOW TO ORGANIZE A COLLABORATIVE WORKSPACE

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It is increasingly common for offices to have a collaborative workspace, in which employees can create synergies, share progress in different projects, enrich themselves with the ideas of colleagues and seek joint solutions.

Collaborative spaces bring out the best in employees, and provide a conducive space for problem-solving, fostering innovation and productivity.

The design and organization of this type of workspace require some considerations to be practical and to really fulfil the functions for which they were intended. In this article, we tell you some of the best ways to organize a collaborative workspace in your office.

THE FURNITURE

Furniture is the most important part of a workspace, depending on the type of elements and their distribution, collaboration and exchange will be more or less fluid.

THE TABLES

The large running tables that allow you to share workspace side by side are one of the best bets for this type of space. If you do not have too much space, you can opt for several tables in the form of rows. The material must be resistant to withstand daily use and have facilities for the installation of personal electronic devices: plugs, space for cables and USB sockets. The idea is to be able to change jobs easily without being cumbersome. opt for models with sturdy legs that are easy to sanitize.

CHAIRS

Taking into account the exchange of people and the usual jobs in collaborative spaces, it is important to have ergonomic chairs that are easily adjustable to the physiognomy of the different workers.

BLACKBOARDS OR BOARDS

Having elements that favour the common visualization of the progress of tasks, objectives, and that allow ideas to be jotted down quickly is essential in a collaborative place. Use the walls for the installation of these elements, so that they are visible to all employees.

STORAGE

Even in the most dynamic spaces, it is necessary to have storage solutions for filing papers, office supplies and other items. Avoid using drawers that divide the space between the workers, opt for shelves with different compartments so that everyone has their storage space for their own needs.

HOW TO FIX THE NOISE

Noise is one of the main problems in collaborative spaces. Fortunately, we increasingly have better solutions, such as sound-absorbing furniture that can be installed on the floor, walls and ceilings, partitions that isolate noise, and even booths that allow private conversations in public environments.

DIFFERENT ZONES WITHIN THE SAME SPACE

If you have enough meters, our recommendation is that you include a less formal area within the collaborative space, with low tables and armchairs for more relaxed work, the exchange of ideas and the coffee break. Having two different environments is a way to enhance creativity and increase employee productivity.

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How to Decorate the Office in a Minimalist Style

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Do you have an office and would you love to decorate it in a minimalist style? Without a doubt, this decorative style is the best for decorating offices since it responds very well to the needs that this space must have. Offices should be quiet, comfortable, attractive and practical spaces where the worker feels comfortable doing his job. Likewise, the important thing is not the decorative style that is chosen but that in the workspace there are no tensions and there is tranquility. Do you want to know how the minimalist style achieves all these aspects? Then pay close attention.

ASPECTS TO TAKE INTO ACCOUNT TO DECORATE AN OFFICE IN A MINIMALIST STYLE

– A MINIMALIST OFFICE:

The minimalist style consists in keeping free spaces in a room without things that take up a lot of space, trying to keep the shapes and simple lines to maintain a simple and pleasant space. This decorative style in an office is excellent since it will transmit calm and peace to the worker to be able to work much better.

– COLORS:

To achieve a minimalist decoration in an office it is essential that the walls are light colors to enhance the lighting. Well, keep in mind that white is the color that most enhances the feeling of spaciousness and also of tranquility. But in case it seems a bit boring, white can be combined with another color such as gray so that a feeling of tranquility is also achieved.

Another great option is to use slightly more cheerful or vivid colors, but always opting for colors that convey calm and serenity. For example, yellow, light green or beige will look great. But blue, red and orange should be avoided.

– FURNITURE:

The furniture is essential to maintain order and tranquility in an office and you should try to have the greatest possible free space. For example, you can use both vertical shelves and embedded in the wall, an L-shaped desk to make the most of a corner. The desk should have drawers to be able to store things and always have them within reach. And remember to have furniture with simple and straight lines.

– ARTIFICIAL LIGHT:

In an office it is normal to work at hours when there is no natural light, so artificial light is another aspect to take into account. Also, to favor the entry of natural light with curtains of light colors and fine fabrics, you should have ceiling lamps or table lamps that have white light.

– CLEAN AND TIDY APPEARANCE:

Another aspect to take into account is that the workspace always has a clean and tidy appearance, therefore the papers and office supplies must always be stored. For this you must make use of furniture such as filing cabinets and drawers.

Remember not to overload the office space too much and decorate it with the essentials and necessary, and you will see that you will have an office to work very comfortably.