Monthly Archives: October 2018

Design Your Meeting Room

Learn to Design Your Meeting Room

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How to get the best performance from this workspace? Are all the meeting rooms the same? Does the configuration of the room influence the objectives we intend to achieve in that meeting?

In our article today we give you the keys to design a meeting room that perfectly suits your space and productive needs and, also, to help you achieve the objectives you are looking for when convening a meeting.

The key is the configuration.

The key to design a comfortable, stylish and really functional meeting room is in its configuration, that is, how to place the tables and chairs depending on the people who will attend the meeting , as well as the purpose or purpose of the meeting. Will have the meeting itself.

The configuration is also fundamental to mark the tone of a meeting as it draws invisible lines of hierarchy, submission, leadership, etc. That is to say: break barriers or create them based on what we intend to achieve in that meeting.

From this point of view, three of the most common configurations of the current meeting rooms would be:

  • Classical
  • In blocks or groups.
  • Hollow Square.

Classic configuration.

We all know the so-called classic configuration of a Board Room to use: a rectangular table with chairs on the sides and relevant posts in its head.

Main uses of this configuration: facilitates conversations led by a principal moderator, direct conversations between two groups of people and the exchange of written documentation.

Main advantages:

  • This provision allows an important capacity of attendees to a meeting and, if we wish, establishes two confronting zones.
  • It transmits a classic and serious image of the company or the convenor of the meeting.
  • It is a comfortable space to hold extended meetings, delicate negotiations, confidential exchange of information, etc.

Configuration in blocks or groups.

A comfortable setting for training sessions or meetings, “brainstorming ” is to distribute different rectangular tables for blocks or groups where attendees are distributed well on one side of the table (facing a moderator) or on both sides of the table for collaborative work.

Main uses of this configuration: facilitates collaborative work meetings and punctual meetings between groups of departments. Many companies use this configuration to create an ideal workspace to do coworking activities and to organize continuous training sessions.

Main advantages:

  • Facilitate communication in the group.
  • Allows comfortable viewing of multimedia projections, videos, videoconferences, etc.
  • Create a relaxed space where participants feel more comfortable to interact and contribute their ideas to the moderator of the session.

Configuration in Hollow Square.

A variation of the previous configuration consists of arranging the rectangular tables forming a square that leaves the interior space empty.

Main uses of this configuration: like the previous one, it facilitates the collaborative work meetings and the punctual meetings that seek a high participation of all the group of attendees to the meeting. It is also very used to do group dynamics, brainstorming sessions, collaborative work sessions, continuous training sessions, etc.

Main advantages:

  • The configuration allows that all the assistants to the meeting can maintain a direct visual communication with the rest of companions.
  • It diffuses the feeling of leadership or submission to the ideas and points of view of the most influential members or the moderator of the meeting.
  • Create a relaxed, comfortable space that invites the rapid exchange of ideas and different points of view.
Meeting Rooms furniture

Meeting Rooms, Boardrooms and Conference Rooms

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DESIGN OF MEETING ROOMS AND MEETINGS

Spandan Enterprises creates spaces thinking about the meeting

Facilitate communication and the exchange of ideas, innovative spaces that favor decision-making by placing people at the center of the action. Design of meeting rooms, meetings and videoconference in which ergonomics and technology play a key role.

A concept, a completely customized solution to adapt to different needs and work spaces such as corporate rooms, decision rooms, critical environments 24/7 or technical office. Our team carries out a complete study of lighting conditions, ergonomics, climate control, etc., to develop integral projects and exclusive solutions.

We are a specialist in offering global solutions for special projects and turnkey. The personalized study allows you to design fully adapted spaces with unique results.

corporate office board room

Our process

Conceptualization

Conceive the project in a global way and design unique spaces to facilitate decision-making in any type of environment, even in the most critical ones.

Design and manufacturing

Designs and own manufacture made by Spandan, that allow to control the productive process completely with total guarantee.

Personalization

Special projects and turnkey 100% adapted to the needs of customers. Detailed studies to get excellent results.

Innovation in tables for meeting rooms

Innovation as a starting point and satisfaction of customer expectations as a goal, Spandan’s work is based on the care of details and absolute personalization. Movement. Modularity. Unique, original and brilliant solutions to create new parameters in meeting rooms of any field. The Spandan design and quality, focused on increasing the efficiency and well-being of users, are present in the tables of small meeting rooms until the execution of large projects.

Corporate rooms

Corporate rooms

A clear commitment to technology and personalization. We develop exclusive projects where you work from the beginning with the client to meet their needs. The ability to approach projects individually allows the creation of unique, corporate spaces that help enhance the brand and company image of the clients.

Ergonomic chairs

Ergonomic, modern and perfectly adapted to the needs of the project, the chairs for meeting rooms meet the highest demands. We have all the necessary elements to corporatize the meeting and meeting places.

Our own design and manufacture allow us to offer integral, adapted and functional solutions always taking care of ergonomics and comfort. Spandan Enterprises helps create collaborative communication experiences with integrated technology, a new concept in meeting rooms.

Continuous collaboration with the client

Our team works in constant cooperation with the client from the beginning of the project; in this way we face the conceptualization phase with the maximum guarantees and with the certainty of working only on those ideas that will represent greater benefits for our clients.

How to Decorate a Meeting Room

How to Decorate a Office Meeting Room

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Properly decorating a meeting room is essential for the success of your business. He thinks that in this room important decisions are made for the company, new projects are proposed, different proposals are discussed and it is the place where both managers, clients, suppliers or the workers’ team pass. Therefore, the meeting room must convey an image of seriousness and professionalism and at the same time reflect the personality of the company.

Likewise, customers and employees, partners, managers or suppliers should feel comfortable in an environment that transmits well-being and tranquility and stand up to creativity, the generation of ideas and trust.

To achieve relaxed stays, there are certain aspects that play a decisive role, such as furniture, lighting, the choice of colors and materials and decorative elements. Here are some keys to getting your meeting room to guide you to the success of your business:

Furniture for meeting room

The furniture in the meeting room has to be comfortable and sober while appealing to make a good impression.

The table should be large to allow people to be distributed comfortably; It can be round or rectangular. We can choose a white table or clear tones, such as the Copenhagen design table. In addition, the white and matt tones of some elements of the furniture contribute to multiply the luminosity of this area.

The chairs have to be comfortable, ergonomic and preferably have wheels for their practicality and functionality – we will avoid scratching the floor. Betting on comfort and design for an element as important as the chairs for meeting rooms. And always make sure there are enough chairs for all your visits!

On the other hand, not always the meetings that take place in this room have to be strictly formal. In some organizations the meetings can be more relaxed and friendly and in this new environment, the low tables combined with poufs and sofas or even auxiliary furniture can be part of a place designed for meetings that promote productivity and well-being. A change in the conception of work spaces, which includes flexible furniture adapted to new forms of work in companies.

Lighting for meeting room

Another aspect to consider in the meeting room is lighting. And it is that light plays a very important role to create comfortable, warm and relaxed environments.

Natural light, according to experts, is not enough to work properly, so we must have spot lighting such as floor lamps and spotlights and ceiling lamps.

We can choose a floor lamp that does its decorative function, such as the spectacular Arco lamp, made with marble structure and rectangular steel tube, or the Twiggy lamp, inspired by the lamp of the same name and made of carbon steel. , aluminum and fiber tube.

If we do not have too much space and we do not want the floor lamp to have an excess of prominence in the meeting room, we can opt for something more discreet, such as the Jason lamp, inspired by the famous Jazz lamp, made of fiberglass and with intensity regulator.

The Ball Silver lamp   is an excellent choice to illuminate the meeting table concentrating attention on this part of the room, like the Cony lamp, inspired by the famous Stilnovo Spunik Lamp, a basic decorative accessory that adapts to any decorative style.

You can combine decorative originality with the combination of several lighting elements for your meeting room: floor lamps combined with wall lamps with clear industrial influence. A result that brings warmth and a certain intimacy to this room.

Meeting Room

Decorative objects for meeting room

In order to convey a sense of seriousness but warmth at the same time, we can use some decorative objects for our meeting room. Ideally, do not overload the room and bet on simple decorative elements, avoiding too personal details.

We can decorate the walls of the meeting room with designer clocks, paintings, company photographs, recognitions, or even decorate with plants to give a natural touch to this space. We can also reserve a corner for a coat rack, for the staff to leave their belongings.

color of Meeting Room

Color of the walls of the meeting room

If we want our meeting room to look broad and organized, white is undoubtedly the most suitable color for the walls. However, if we want to give a fun touch to this environment, we can paint one of the colored walls and break with the monotony of white. We can also opt for decorative vinyl, such as quotations, graphics, texts, notepads or maps of the world.

How to Decorate a Meeting Room

How to Decorate a Meeting Room?

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Within the world of office design there are several key rooms that define your style and personality for third parties and three of them stand out especially: the reception, the waiting room and the meeting room, to which we dedicate today’s post.

The meeting room is an essential space in any office: either for internal meetings of the company team or external with customers, suppliers, shareholders or members of the board, the truth is that crucial decisions are made in every business and for this, it is vital to create a not only functional but also pleasant environment to encourage dialogue and avoid heated discussions.

On the other hand, the meeting room should be a clear reflection of the image that the company wants to project and therefore its design should be consistent with the rest of the office, not making it an island without any connection with the rest.

Therefore, when facing a design project for a meeting room we must attend to several aspects. We go with them!

Privacy

Probably the first point to raise when making the design project of the meeting room is the desired level of visual and acoustic privacy.

In this, as in everything, there are cases for all tastes: from companies that by the level of confidentiality of the issues to be addressed in meetings seek to isolate themselves completely to companies with an “open office ” philosophy in which there are no barriers, forming the Meeting room part of the rest of the work area. Let’s see the main options:

Closed rooms

When you want a total level of privacy both acoustic and visual, there is no doubt: the best thing is a closed room, with its conventional walls and doors.

And if we also want to avoid the echo, we can place perforated acoustic ceilings specially prepared for it.

The above does not mean, however, that inside the room we can opt for a creative interior, with the advantage that by having several walls we can use them to cover them with impacting materials or papers.

Open rooms

It is exactly the opposite case: the total opening both acoustic and visual , without walls or access doors, which allow complete freedom of movement and project an image of dynamism and absolute transparency, more typical of start-ups and young companies than of companies with great experience and solidity.

Glazed or semi-open rooms

When we look for visual amplitude and we do not care if they see us but do something more than listen to us, the ideal is to create glassed-in or semi-open meeting rooms, which mitigate the sound (although not as much as a wall) but let the interior be completely or partially.

If you want visual openness but minimal visual privacy, a very useful option is to install vinyl on the glass sheets (whether translucent or opaque, simple or with geometric designs), which also help prevent clueless clash against the glass thinking that there is nothing…

… Or, as in this other case, opt for semi-open rooms made of plastic materials that allow an interconnection with the rest of the office, guaranteeing, however, a minimum privacy.

Flexible Rooms

They are meeting rooms “de remo and pon”. They use space dividers such as curtains, Japanese panels and the like to allow visual and aesthetic amplitude when they are not being used and a certain visual privacy when a meeting is called.

Obviously in this case privacy is more visual than acoustic, since textiles, however heavy they are, only tinge the sound, but they always leave gaps where they sneak in, but they are an ideal, flexible and economical option for assembling meeting rooms in a pee pas.

Mixed or semi-private rooms

Finally, and given that not everything is black and white, there are mixed meeting rooms in which neither everything is a wall, nor everything is glass.

They are especially aesthetic rooms, which combine the acoustic privacy of solid materials such as wood or its derivatives with the visual opening of glass.

The materials

Choosing the base material of the room’s “continent” (walls, floors and ceilings) will condition both the content (furniture) and the general decoration.

Wood or assimilated

Both natural wood and its derivatives (laminates, laminated panels, etc.) are usually one of the most used materials, both for the good that they combine with the rest of the elements and for their contribution of warmth that they give to the whole.

However, at the time of applying it can be done in several ways: one, more traditional, mainly in floors, vertical panels or even some roof covering…

… Or in a more creative way, for example creating envelopes or combining them with ultramodern materials and bright colors to achieve an impact aesthetic.

Glass and Crystal

The glass, whether transparent, translucent or colored, is another prevailing material when designing a meeting room. It is typical of those outdoor meeting rooms where we find large windows or even glazed ceilings that give it a “high tech” aesthetic and that usually look for accompanying furniture (such as glass tables, glass lamps, etc.)

It can also be combined with other materials such as plastics or methacrylates to enhance the effect

Other materials

Concrete or exposed brick, fabrics for walls, wallpaper, freeze-dried moss, carpets and carpets or artificial turf floors are materials with which you can achieve very impressive results.

In these cases, when the material is placed in the focus, the furniture should be neutral to avoid visual confusion and give the first all the prominence.

The decoration

Once the main elements have been chosen, it is now necessary to design the general atmosphere of the meeting room. Here come into play issues such as the brand image, the “average age “of the company’s workers, the sector in which it moves, etc.

Sober Rooms

It is usually the most usual and conventional in the design projects of a meeting room. This is because companies often want to convey an image of seriousness, professionalism and good work, and this type of design is transmitted. In addition, the sober aesthetic makes it valid for all audiences, so that the same can be used for an internal meeting of work with customers of all types, character, age and nationality.

It is common in banking, insurance companies, and large solid companies or with history (construction companies, real estate companies, etc.).

They usually use neutral tones (white, black, gray or beige) although they can play with some elements such as lighting to give them a plus of creativity.

Color rooms

Unlike the previous ones, betting strongly on color has a risky but at the same time impressive component, since it is looking to surprise. Designing a colorful meeting room often creates a positive effect on your attendees, encourages more conversation and participation and gives a more informal point to meetings, although important issues are being addressed.

It is common in start-ups, dynamic companies based on the Internet world, advertising agencies or companies in which design and creativity are part of its leitmotif.

Typographic Rooms

The rooms that play with typography as a strong point usually prioritize the message and encourage conversation and the exchange of ideas . Perfect for internal brainstorming meetings, they have, like the previous ones, a young and informal point that relaxes the environment without having to resort to color in this case.

Very common also in marketing agencies, creative start-ups and of course, companies in which graphic design is part of its core business.

Table

And once decided the atmosphere and style of our room, it is necessary to go into detail and choose its main components: the table and the chairs.

Although it sounds like a truism, the table in the meeting room should have a larger or smaller size depending on the size of the company (a micropyme of 4 people is not the same as a large company with a large team). Therefore, assessing how many people on average attend the meetings will be key to determining if the table should be more or less large to accommodate a greater or lesser number of attendees.

Circular tables

In many cases, for SMEs or small offices, a table for 6 or 8 people will suffice, in which case a round table is recommended, which facilitates proximity and conversation by placing everyone on an equal footing.

Rectangular tables

On the contrary, when a large number of people attend the meetings, the ideal is the traditional rectangular oblong table, arranging the seats around it and leaving the presidency to the person organizing the meeting or to the highest position of the company.

The chairs

The choice of the chair is a very personal element that will undoubtedly mark the character of the room, given that its strong presence and repetition of elements will give much of the protagonism. In this decision usually come into play combinations of functional, aesthetic and budgetary aspects that will have to be assessed.

Rotating chairs

At a functional level, the ideal for a large work table such as the meeting room is to have chairs with wheels that allow easy mobility, preferably with arms for greater comfort. And if they are adjustable in height with some type of actuator that raises or lowers the axis vertically, it will already be the sumum of comfort 🙂

Semigiratory chairs

However, if you choose aesthetics or give a different air to the room, you can choose fixed chairs and swivel seat , which allow you to move to the right and left without moving the chair itself, very useful for example if there is any kind of projection at the meeting.

Fixed chairs

As a third option, the fixed chairs will always remain, either with a conventional or skateboard leg (those that normally form a kind of lateral U). They are less functional but in exchange we can find much more variety at the aesthetic and budgetary level to adjust to the decoration of the room.

In any case, with regard to the arms, we must be careful that they are low enough to enter under the table (whose height is usually 75cm), so that one can get close enough to her. In theory the work chairs come prepared for it, but it will not be the first time that we do not take this into account and we find that they hit the edge.

In short, a whole world of options to decorate a meeting room and transmit the image of the company that we have marked. We leave you with some more options as inspiration … and let the ideas flow!